Meeting Minutes

Minnesota Rocky Mountain Horse Club

Meeting Minutes

April 14, 2007 -- General Membership Meeting May 4, 2007 -- Board of Directors Meeting


MRMHC General Membership Meeting Minutes Saturday, April 14, 2007 Location: Dan and Tamara Callstrom’s Farm Website update given by Tamara Callstrom Donated pictures will be rotated instead of voted on as previously discussed. Please continue to send your great Rocky photos to Tamara at dtcall@sleepyeyetel.net . There is a classified Ad page for listing horses and equipment for sale as well as farm listings. It is currently free, but a small fee (aprox. $10) will be installed at a later time. This will be to help generate some income for the club and pay for the website costs. Someone suggested adding a “wanted” section in the classified ads. Tamara agreed to do so. Melody Ryan mentioned that once our bank account is set up with Wells Fargo, they can assist us with collecting money for items such as membership dues and classified ad fees via our website. Tamara would like to get a website committee together. Intent to Affiliate was briefly discussed 05/04/07 Update: Members participating in events that promote the Rocky Mountain Horse (such as expos, breed demos, etc will only be able to use Rocky Mountain Horses due to the club’s intent to affiliate with the RMHA. *Trail Ride update given by Melody Ryan* Melody is in the process of planning a trail ride/camp out at Orchard Rangers Campground next to Hay Creek Campground. Two dates are available, May 18-20 and July 20-22. Based on input received at the meeting, Melody is going to pursue the July 20-22 date. There are 15 campsites, possibly 20 available. Also scheduled by Susan Untiedt is a weekend camping trail ride at Upper Sioux Agency State Park for the last weekend in September. Melody said that if anyone would like to organize a trail ride in their area to let her or Tamara know and it will be posted on the website. 05/04/07Update: Trail ride with camping at Orchard Rangers Campground is scheduled for July 20-22 Expo & Show update given by Julie Swanson The Minnesota Horse Expo is April 27-29. There will be a club gathering during the evening of Saturday, April 28. Please check the website for details. The Albert Lea Show is June 22-24. It is a casual atmosphere and a good place to learn if you are new to showing. Check the website for more details and for a link to the show’s website. 05/04/07 Update: 6-8 horses and riders participated in the Parade of Breeds and Breed Demo at the MN Expo. Everyone had a good time and enjoyed the great weather. The dinner for club members hosted at Julie and Arthur Swanson’s campsite was successful. For those who could not find the location, we are sincerely apologetic. *Administrative update given by Tamara Callstrom* At least one annual business meeting will be held. It will most likely take place during the cooler months toward the end of the calendar year. Only club members are able to participate in the Board elections. Board Elections Each candidate spoke briefly about themselves and what they had to offer the club. Voting commenced. The results were: President: Tamara Callstrom Vice-President: Julie Swanson Treasurer: Connie Smith Secretary: Anne Staats Assistant Secretary: Kathy Cahlander (Return to top)


MRMHC Board of Directors Meeting Minutes Friday, May 4, 2007 Location: Majors Restaurant, Inver Grove Heights, MN Purpose of the club Tamara had prepared a handout summarizing the desires and interests of attendants at the 1/27/07 meeting The Board discussed how to combine that information with the Club’s Bylaws to develop a plan for success Affiliation with the RMHA Benefits of affiliation: Website links, National Magazine Advertising, and possibly sponsorship of events, etc. After consulting with the other clubs affiliated with the RMHA, the board feels the only issue with affiliation could be our website. The RMHA is in the process of enforcing bylaws that require website postings be limited to Rocky Mountain Horses only. This means that only registered Rocky Mountain Horses can be listed in the classified ad section of our website. Julie suggested that the club may want to obtain a second website to post ads related to other horse breeds. This idea will be explored more if there is sufficient interest from the membership. Board of Directors Reviewed officer roles and responsibilities as well as what has already been done Discussed that the Liaison between the RMHA and the MRMHC will be the Board member whom is best suited for the position. Currently, the Liaison will be Julie Swanson. Identified committees and potential committee chairs Trail rides - Melody Fundraising - Melody Website - Tamara Rules - Shows/Expo - Julie Education - Tamara Marketing - Youth - Fun shows - Discussed potential Member at Large position. Membership will be asked if a need or interest is there. Geography considerations were suggested. *Secretary’s Report* Current Membership list reviewed and distributed to Board members Reviewed and approved the content of minutes from April 14, 2007 Determined format for minutes Distributed MRMHC and RMHA Bylaws to Board members Membership applications and checks will be mailed to Anne Will forward the membership dues checks on to Connie Will distribute the welcome letter that Tamara is drafting to the membership *Assistant Secretary’s Report* Will assist board members wherever needed. *Treasure’s Report* Reviewed progress to date Submitted a report on funds raised from membership dues and donations on April 14, 2007 for Board approval: Balance as of April 1, 2007 0,000.00 Receipts: Membership Dues: 1,205.00 Donations: 883.00 Total: 2,088.00 Expenses: None: 00.00 Total: 00.00 Balance as of April 30, 2007 2,088.00 Determined reporting format and interval Working on obtaining a Tax ID number *Vice President's Report* Reviewed status on Assumed Name Julie has completed the Assumed Name application and publishing. Julie will make copies for all future needs and mail the originals to Anne for filing. Checking into non-profit status/application. Will draft and distribute a follow-up letter to non-members clarifying their status. Locations of future meetings was discussed Meetings will be moved around Suggestion of a trail ride in northern MN with a meeting preceding or following *President’s Report* Provided update on website, discussed classified ad page, and discussed other additions/modifications to website Discussed and determined that the fee for a classified ad listing will be $10 per year. Discussed potential clinic/fundraiser with Scot Hanson Dates available are in July, August, September, and October Various members are checking into possible locations and estimated costs Will draft a welcome letter to members. The next Board meeting will be scheduled one month in advance. (Return to top)